How The Right Environment Can Make Or Break Your Meeting

The success of a meeting is influenced by many different and diverse factors, and it would be short-sighted to say that the performance of your team alone will determine whether or not it leads to bigger and better things for your company.


It’s an opportunity to make the right impression, and this is coloured by everything from the oratory skills of your speakers to the knowledge and expertise of your employees, the venue you choose, the food you serve, and the attendees’ enjoyment of the experience as a whole.


This article is going to focus on one of these factors in particular: the environment you create. Heavily impacted by your locational choice, this can affect the overall success of your networking and how your proposals are received, so it’s very important to get it right. Here’s how…


#1: Location

In order to create an environment conducive to successful collaboration, you will need to choose your location with absolute care, and if you’re hosting the event close to your own stomping ground, this is something you can do long before you ever schedule any specific meetings.


You can start by making a shortlist of places nearby, ones with middle of the road pricing, consistent high-quality food and drink, customer service that’s beyond reproach, and straightforward ordering and payment procedures. With this always to hand, it takes the stress out of having to make such a decision on top of the many others that come with scheduling an important meeting.



If you’re travelling further afield, such forethought unfortunately becomes unavailable to you, but you can cheat a little by asking your client if they have a preferred location. If they don’t, it’s time to do your research and find somewhere with unfailingly good reviews.


By going with any of the three options outlined above, you ensure that your full attention can be focused on your meeting and the networking opportunities it presents, and that you can feel confident in knowing that the attention of neither party will be diverted by poor food, service or excessive noise.


#2: The nature of your meeting


Another factor aside from location that you’ll need to take into account in order to find the perfect meeting place is the nature of your meeting. Confidential business discussions, first time meet and greets to test the water, and casual catch-ups all require very different environments, so think carefully about whether the venue you choose sets the right tone, and will give you the opportunity to discuss matters to the required extent.


#3: Knowing your client


Last but not least, try to select somewhere that offers an environment which will suit the specific tastes of your client. You want a place that will appeal to their personality and preferences, whether this is a highbrow wine bar in the middle of the city centre or a more relaxed country pub where conversation can easily flow. It’s not necessarily about choosing somewhere that looks good, but about finding a venue that will help them to feel comfortable, at ease, and as though the two of you share enough in common to work well together.


To find out more about our own meeting and conference spaces, and how we can tailor them to your unique needs in order to create the perfect business environment, get in touch with the Colwick Hall Hotel team today.

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